The end of shared door codes
RentalHelm syncs bookings from the host’s PMS every 30 minutes, generates a unique PIN per reservation, programs it into the smart locks before check-in and silently deletes it at checkout. No texting codes, no generic “1234”, no code still working three weeks later. The single largest source of operational error — the wrong person having access at the wrong time — simply disappears.
Pool, spa & climate, automated
Pool heat turns on the day a paying guest checks in and off the day they leave, driven by tags on the reservation. Filter schedules run daily, AC thermostats are controlled the same way, and a freeze-protection routine watches the hourly forecast and runs the pump overnight when frost threatens.
An evidence trail
RentalHelm logs pool and AC temperatures hourly for 90 days, so when a guest disputes whether the pool was heated, the host has a chart to settle it. A full action log records every automated and manual event — codes programmed, heat toggled, locks restarted, sync errors.
Watches what fails quietly
Low lock batteries, doors left unlocked, a heater gone offline, a freeze warning or an unresponsive PMS each trigger a configurable email and push notification — so the host hears about a dying lock days before it fails mid-stay, not from an angry 11pm call.
A closer look inside
Five screens that turn a vacation rental into a property that quietly runs itself — every one built to remove a job the owner would otherwise have to remember.
The whole property, the moment you log in
Four status cards give an instant read on what matters — active guests, locks online, live pool temperature with heater state, and the health of the on-site hub. No menu-digging; the state of the home is legible in a glance.
- Door locks and an auto-synced guest schedule — always know who has access, and when.
- Per-zone climate control — temperature, setpoint and heat/cool/auto/off, adjusted remotely.
The end of shared door codes
Guests get temporary, scheduled access; owners, managers and cleaners get permanent 24/7 access. Reusable Access Profiles group the right locks so you never hand-pick doors per person twice.
- Unique, time-bound PINs programmed straight to the hardware — and gone at checkout.
- The cleaner gets the cleaning closet, never the owner’s — no spreadsheet of codes.
Remote command of the water
Choose pool, spa or both, see the live water temperature pulled straight from the thermostat, and set dual targets to the degree — answering the recurring “is it actually heating?” question with a real number.
- A daily filter schedule or one-tap continuous mode — no call to the pool company.
- Freeze protection built in, guarding expensive plumbing on cold nights.
The property’s rulebook
Alerts keep the owner informed; Automations turn repetitive decisions into standing rules that fire on bookings, weather and schedules. Set the logic once, in plain English, and the property looks after itself.
- Pool heat tied to paid bookings; freeze protection runs the pump below 37°F.
- Doors auto-lock after 30 minutes; a stalled filter pump restarts itself.
The messy plumbing, tidied into one screen
The Home Assistant hub and the booking platform — OwnerRez, Hostaway, Ciirus or Lodgix — connect here, each showing a live status and version. Setup is guided, status is honest, and once it’s wired up the owner rarely needs to return.
- Smart-home hub and PMS connected, each with a live “Connected” status.
- Every lock and thermostat registered, monitored and managed from one place.